Planning On-Call Staff Augmentation RFP
The City is seeking qualified professional firms in various service categories, experienced in the evaluation and documentation of development projects for compliance with all local ordinances and policies, State and Federal legislation and policies as applicable.
The scope of work, as described in Attachment 1, shall include the service categories listed below, for development application review, staff augmentation, and other Planning Division duties as assigned.
Respondents shall provide the City with professional services and dedicated personnel to perform the following services as needed: development application review, special projects, and other related tasks.
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SERVICE CATEGORY |
SPECIFIC TASKS |
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Designated Contract Planner |
Seeking firms, with a variety of skills, to provide senior or principal-level project management assistance on major development projects and activities. Selected firm(s) will receive general direction from the City’s Planning Manager to provide essential services as a Project Planner for a specific project(s). |
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Environmental Review Analysis |
Environmental consultant to prepare CEQA and NEPA documents including but not limited to: drafting an Initial Study, a Notice of Preparation (NOP), a Focused EIR, a Mitigation Monitoring and Reporting Program, all other required noticing, and supporting technical studies, as needed. |
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Housing Needs Assessment |
Consultant to review planning applications for the purposes of determining a project’s impacts on the need for mixed income housing. Consultant would compare projected housing need to housing supply to estimate the size of expected housing deficits resulting from a project. |
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Fiscal Impact Analysis |
Economic/fiscal consultant for comprehensive analysis of a proposed project that takes into account increased expenditures and revenues in order to evaluate whether the proposed new development could generate sufficient net positive fiscal impact for the City’s General Fund. Respondents shall also provide information on their experience with calculating public benefits/value capture for larger development projects seeking City concessions/land-use changes. Further analysis could include: jobs impact/employment generation analysis, Opportunity Zone analysis, and other services required by the City to process development applications within Specific Plans including but not limited to: the Westside Area Plan, Ravenswood/4 Corners Transit Oriented Development Specific Plan (Adopted 2024). |
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Design Review |
Design professional for architectural design and site plan review of development proposals. |
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Engineering Review Analysis |
Engineering consultant for plan review of civil engineering and infrastructure improvement plans for conformance with adopted City standards, approved conditions of approval, and/or accepted industry practice. Review storm drain and hydraulic calculations, and compliance with NPDES requirements. Provide estimated water demand calculations for proposed developments and provide general engineering review and calculations of various impact fees |
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Transportation Consultant |
Traffic engineering and/or transportation planning consultant for review of development proposals for consistency with City and regional transportation policies and programs, traffic impact study guidelines, and transportation best practices. |
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General Consultant Services |
Comprehensive planning consulting services will include policy development, analysis and implementation to ensure that land use, transportation, housing, parks, sustainability and open space and public service decisions are implemented in accordance with the vision of the General Plan and with direction of the City Council, as well as other related tasks.
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Submission Deadline
Respondents must submit one (1) electronic copy of the proposal. This may be submitted by email to the Community and Economic Development Department through the following email inbox: Planning@Cityofepa.org and also included on a flash drive, if not emailed, with the hard copy submissions.
Respondents are asked to mail or drop off three (3) hard copies of the proposal, by 12:00 PM on March 21, 2025 to the following address:
ATTN: CEDD – Planning Division RFP
City of East Palo Alto
1960 Tate Street,
East Palo Alto, CA 94303
Please review attachment for further details.
Contact Information
1960 Tate Street
East Palo Alto, CA 94303
Ph: 650-853-3189
Email: planning@cityofepa.org
Counter Hours
Monday, Tuesday, Thursday 9:00am - 3:45pm (Closed 12:00pm - 1:00pm) Wednesday and Friday virtually and by appointment only
(Please note in order to allow for processing time, the last walk-ins for service are at 11:45 am and 3:45 pm)
Counter staff will be available virtually and by appointment only on Wednesday and Fridays. Staff can be reached at any time and appointments can be made by emailing staff at planning@cityofepa.org or via this link. Planning staff will continue to respond to emails by the following day or the following Monday for inquiries received on Friday.
In the case of more urgent issues or questions tied directly to an existing project, please contact the project planner or call the mainline (650-853-3189) to be routed to the project planner. We thank you for your patience and understanding.
Note: Please drop off all payments/checks attached with relevant application forms in addition to emailing us a copy. Application forms must be attached. Checks without forms attached will not be processed.
All payment for projects will be required to be paid by a check made out to "City of East Palo Alto"
This check will be attached to the planning permit application form and dropped off at a no-contact Drop Box at the address listed above.